The Complete Guide to Managing a Church


Have you been considering becoming the manager of a church? 

If you’ve always been a part of the congregation, you may not have ever considered what it takes to keep a church running. It’s more than just gathering everyone a few times a week. 

For a church to be successful in its mission, it needs to have good management to keep everything running smoothly. If you’re taking over this position, there are few key points you should note beforehand. 

Read on for your step-by-step guide to managing a church. 

Prioritize Serving People

First, with church management, you never want to lose sight of what matters the most: the people. Consider how you can better serve them and what areas the church may be lacking in resources and programs. 

Do you have a process in place that can help lead visitors to become members? If the church management is disorganized, you might allow people to fall through the cracks. 

You should have systems set up to alert when church members are sick or need financial assistance. Remember, running a church is unlike running a business. The people come first, so the management should be adaptable to fit this. 

Always Support Your Pastor

As the pastor is the leader of the church, they must have an ample amount of time to prepare before each sermon. As the manager of the church, it is your responsibility to make sure they get this time by taking on or delegating any of their non-essential tasks. 

This way, you know that the leader can better lead the church, which also means you’re helping to serve the people better. 

Look After Your Finances

While it’s not the most important aspect of running a church, looking after your finances is essential for your church to continue running and being successful. 

Track how much the church is giving and how many donations are coming in. There are online trackers you can use and websites that allow the congregation to donate via the web instead of in person. 

This can help streamline the money coming in, making it much easier to keep track in real-time. 

Manage All Facilities 

As the manager of a church, you’ll have the sole responsibility of managing the facility in which your congregation meets, whether that is a rented space or a space you own. 

You will be in charge of the setup, clean-up, and maintenance of all of your facilities, including different retreats you may go on or spaces you rent for particular events. 

You may be able to hire a facilities manager, which can take some of the tasks off of your shoulders. However, this isn’t always possible or affordable.

If this is the case, consider asking a volunteer to take on these responsibilities. One of the best benefits of religion is the sense of community that is created, and you’ll often find people are more than willing to donate their time to the church when asked. 

Focus on Communication 

Communication throughout the congregation is essential for everyone to feel connected within the church. Do the people of your church know how to ask questions? Are there places within the church during a service to do so? 

If not, you may want to implement specific areas that are staffed with someone that can be there to answer any questions during services. Yet, you also need to consider that people will have questions even when it’s not a service day. 

Consider setting up processes that will simplify how people communicate, such as with church directories like this church software

This will provide everyone with the contact information they need to get all of their questions answered, and more. 

Protect the Youth

While a church is always supposed to be looked at as a safe space, you can never be too cautious when it comes to your community’s youth. 

When setting up different bible school programs, be sure to screen all of the teachers and leaders that will be working with children. If there will be volunteers in the room, they need to be screened too. 

Train all of the staff and volunteers sufficiently so they know how to work with kids properly. Have a plan in place to protect all of the children so you know exactly what to do if an emergency occurs. 

Support Your Volunteers

Once you begin running a church, you’ll find it is impossible to do without volunteers. For this reason, you want to make sure they have all of the support they need. 

Create a plan to ensure that your volunteers have the resources and time required to be successful. Don’t skimp when it comes to recruiting and training, as you’ll want as many highly trained volunteers as possible. 

This will make your job easier, so creating plans to support them will benefit everyone in the long run. 

Use This Guide When Managing a Church

As you can see, managing a church isn’t easy. Yet, it’s one of the most rewarding careers you can have, and using the guide above can help get you started. 

Remember, running a church isn’t like running a business. Put your people first, and keep your focus on learning what you can do to serve your community better. You’ll be a thriving church manager in no time!

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